All booths will be 10’x 8’.  The cost of booth space is $250.00 and includes 2 luncheon tickets.  Additional tickets can be purchased.

The 2011 WVHIMA Annual Convention will be held at Charleston Civic Center in Charleston, WV.

Contact Information

Rules and Regulations for Exhibit Space

• All exhibits must be confined within the limits of the booth space(s).
   

• Each booth will be supplied with two chairs and one table, 30” x 6’, which will be draped.  Curtains or dividing panels ARE NOT PROVIDED.  Each exhibitor is to provide his/her own signs.
   

• Exhibit areas will have access to 110 volt, electrical outlets.  Exhibitors are required to provide their own power strips.  Wireless Internet is available. 
   

• Loading and Unloading:  This is the responsibility of the exhibitor and/or their trucking company and NOT the responsibility of Charleston Civic Center staff will NOT load and unload exhibits.  If mechanical equipment is required, prior arrangements must be made with Conference Services Offices.  Additional fees will be assessed as deemed necessary for this service.  A separate area is provided for loading and unloading other than dock area.
   

• Exhibitors will have access to the exhibit area at 7:00 am on April 27th.   EXHIBITORS ARE TO BE FULLY INSTALLED PRIOR TO THE FIRST BREAK ON April 27, 2011.
   

• The exhibitor assumes all financial responsibility for installation and dismantling of their exhibit.
   

• CANVASSING BY NON-EXHIBITORS WILL NOT BE PERMITTED.  The exhibit area is limited to individuals, business firms, manufacturers, and dealers who have contracted and paid for space assignments.  No other person or firms will be permitted to demonstrate their products, solicit orders, or distribute advertising material in the exhibit area.
   

• Morning and afternoon breaks will be held in the Exhibit Area-REFRESHMENTS WILL BE SERVED.  WVHIMA reserves the right to assign specific spaces to those exhibitors who participate in the Levels of Sponsorship.
   

• WVHIMA will, to the best of its ability, place exhibits to their logical best advantage; balancing the factors of size/number of booths, nature of business, connection, installation, and operating requirements.
   

• WVHIMA or Charleston Civic Center shall NOT be liable for the safety of the property of the exhibitor from theft, damage by fire, accident or any other cause.
   

•  Social functions may be conducted by exhibitors WITH THE PRIOR APPROVAL of Charleston Civic Center, and shall be scheduled at a time and place that will not interfere with the activities and business scheduled by WVHIMA.  All charges incurred will be billed directly to the exhibitor. 
   

• Exhibitors are invited to attend the WVHIMA educational programs at no additional cost. 
   

• All exhibitors are responsible for making their own room reservations by calling Charleston Civic Center.  Indicate that you are registering with the WVHIMA Convention when you are making reservations in order to obtain convention room rate.
   

• All matters and questions not covered by these regulations are subject to the decision of WVHIMA and may be referred to the following Vendor Committee member - Beverly Ellis (contact information above).

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