All booths will be
10’x 8’. The cost of booth space is
$200.00 and includes 2
luncheon tickets.
Additional tickets can be purchased.
The 2010 WVHIMA Annual Convention will
be held at Holiday Inn in
Martinsburg, WV.
Contact Information
Rules and
Regulations for Exhibit Space
·
All exhibits must
be confined within the limits of
the booth space(s).
·
Each booth will be
supplied with two chairs and one
table, 30” x 6’, which will be
draped. Curtains or dividing panels
ARE NOT PROVIDED. Each exhibitor is
to provide his/her own signs.
·
Exhibit areas will
have access to 110 volt, electrical
outlets. Exhibitors are required
to provide their own power strips.
Wireless Internet is available.
·
Holiday Inn has limited storage space and
cannot accommodate large crated
items. They should NOT be scheduled
for arrival at Holiday inn until the
Thursday before set up (May 13,
2010). Small boxed items should be
noted to “Hold For: Name of
the Convention, Individual, Company
and Date of Arrival ”. THE
RETURN OF ALL EXHIBITS AT THE
CONCLUSION OF THE CONFERENCE IS THE
SOLE RESPONSIBILITY OF THE
EXHIBITOR. SHIPPING
ARRANGEMENTS FOR PICKUP OF
RETURNABLE ITEMS WILL NOT BE MADE BY
HOLIDAY INN.
·
Loading and
Unloading: This is the
responsibility of the exhibitor
and/or their trucking company and
NOT the responsibility of Holiday
Inn staff will NOT load and
unload exhibits. If mechanical
equipment is required, prior
arrangements must be made with Conference Services Offices.
Additional fees will be assessed as
deemed necessary for this service.
A separate area is provided for
loading and unloading other than
dock area.
·
Exhibitors will have
access to the exhibit area on Friday
morning 7-9 am May 14th.
However, if you need to set-up on
Thursday starting at 7:00 PM, please
contact Beverly Ellis at
Ellisb@monhealthsys.org. EXHIBITORS ARE TO BE FULLY INSTALLED
PRIOR TO THE FIRST BREAK ON MAY 14,
2010.
·
The
exhibitor assumes all financial
responsibility for installation and
dismantling of their exhibit.
·
CANVASSING BY
NON-EXHIBITORS WILL NOT BE
PERMITTED. The exhibit area is
limited to individuals, business
firms, manufacturers, and dealers
who have contracted and paid for
space assignments. No other person
or firms will be permitted to
demonstrate their products, solicit
orders, or distribute advertising
material in the exhibit area.
·
Morning and afternoon
breaks will be held in the Exhibit
Area-REFRESHMENTS WILL BE SERVED.
WVHIMA reserves the right to assign
specific spaces to those exhibitors
who participate in the Levels of
Sponsorship.
·
WVHIMA will, to the
best of its ability, place exhibits
to their logical best advantage;
balancing the factors of size/number
of booths, nature of business,
connection, installation, and
operating requirements.
·
WVHIMA or Holiday Inn shall NOT be liable
for the safety of the property of
the exhibitor from theft, damage by
fire, accident or any other cause.
·
Social functions may
be conducted by exhibitors WITH THE
PRIOR APPROVAL of Holiday Inn, and shall be scheduled at a
time and place that will not
interfere with the activities and
business scheduled by WVHIMA. All
charges incurred will be billed
directly to the exhibitor.
·
Exhibitors are invited
to attend the WVHIMA educational
programs at no additional cost.
·
All exhibitors are
responsible for making their own
room reservations by calling Holiday
Inn. Indicate that
you are registering with the WVHIMA
Convention when you are making
reservations in order to obtain
convention room rate.
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