WOW! 2017 is here and I can hardly believe I am half-way through my term this year. If you follow me on Facebook, I have been using #WVHIMA and #BeAHIMHero for posts that are to lead and inspire you this year. Recently, Facebook had a “Word Cloud” of the most common used words from your personal post, and to no surprise “WVHIMA” has a bold place on my word cloud.

With that, WVHIMA continues to be BUSY, and now is the time for nominations prior to the Annual Convention in April 19-21, 2017. The WVHIMA Board will have a Conference Call on January 9 to review each committee role and responsibility, as well as update from other committees such as Annual Convention, Education, Technology, and Budget. I am very excited to hear more updates as we prepare for convention at Oglebay. Many great surprises in store for education, networking, and entertainment!

Did you set a goal for yourself to be more involved with WVHIMA? Here is how you can be part of the officer election process, submit nominations for professionals to be recognized as Distinguished Member, and promote our young professionals with scholarships.

The Academic Achievement Award Committee lead by Tina Williams, RHIA will be working with the WV Accredited HIT Programs for eligible award recipients. Academic Achievement Award is to financially assist qualified students who have completed courses in an accredited West Virginia college/university program and are eligible to write the examination for the Registered Health Information Technician (RHIT) or the Registered Health Information Administrator (RHIA) as administered by the American Health Information Management Association. The applicant acceptable period is January 1 through March 1, with the award determination on March 20. Award Recipients will be recognized at the Convention Award Banquet on Thursday, April 20 at Oglebay Park.

The Distinguished Member Committee lead by Debbie Lupton, RHIT is seeking nominations for recognizing WVHIMA 2017 Distinguished Member Award. Nominations will be accepted now until March 1, with award determination on March 20. The awardee will be awarded based upon four categories: Service to AHIMA and/or WVHIMA; Professional Achievement; Research, Publications, and Mentoring; and Leadership in Education.

The Distinguished Member will be recognized and honored at the Convention Award Banquet on Thursday, April 20 at Oglebay Park.

Nominations for Officers and Directors and Nominating Committee members shall be made by the Nominating Committee at least ninety (90) days prior to each annual convention. The chair of the committee this year is Nelson Liston, RHIT, and the committee is comprised of Tammy Baker and Savithri Kamath. We would appreciate at least two nominees for each elected office. You can submit nominations to nominating@wvhima.org for the following elected offices:

President-Elect shall be an active member in good standing, as elected by the active membership. The President-Elect shall hold office for a term of one year, beginning July 1st and ending June 30th. Serve as an aide to the President and shall assume the duties of the President in his/her absence or inability to act.

Be knowledgeable of WVHIMA Bylaws and Procedures, in addition to WVHIMA activities, in order to assume duties as President, if needed. Serve as an officer member of the WVHIMA Board of Directors, and serve as a member of the Budget Committee. Serve as a delegate for WVHIMA, as a representative of the State of West Virginia in the AHIMA House of Delegates, Attend AHIMA House of Delegates meetings, AHIMA Annual Convention, AHIMA Leadership Symposium, AHIMA Advocacy Hill Day, and WVHIMA Annual Convention.

Secretary shall be an active member in good standing as elected by the active membership, or as appointed by the President. The Secretary shall hold office for a term of one year, beginning July 1st and ending June 30th. Serve as an office member of the Board of Directors and maintain the permanent record of all meetings of WVHIMA and the Board of Directors, as outlined in the WVHIMA Bylaws. Attend Executive Board Meetings and Association Business Meetings, and transcribes minutes within ten (10) days of the meeting, submitting completed minutes to the President for approval prior to distribution to the Board for final approval. Submit completed minutes to the President for approval and provide copies for the Board of Directors Executive Meetings for approval.

Conduct official correspondence as directed by the Bylaws and the President. Serves as Membership Committee Chairperson, updating the membership roster and the Board of Directors of new members. Provide notification of Executive Board of Director Meetings or special meetings at least ten (10) days prior to the meeting date.

Director shall be an active member in good standing as elected by the active membership, or as appointed by the President. The Director shall hold office for a term of three years, beginning July 1st and ending June 30th. Attend meetings of the WVHIMA Board, and become knowledgeable of the WVHIMA bylaws and procedures. First year director observes duties of Second and Third Year Directors, and may assist Second and Third Year directors as needed.

Second year director serves as Bylaws Chairperson, or other duties as appointed by the president. Third year director is responsible for coordinating revision and updating of policy and procedures, or other duties as appointed by the president. Directors are educated and groomed to run for President-Elect. Their progressive participation as a board member will be taken into consideration for nomination by the nominating committee.

Nominating Committee members (two) are elected each year to serve with the second year past president director for one year, and are members in good standing. Seek nominations for elected positions for officers of WVHIMA: President Elect, Secretary, Director, Nominating Committee, Treasurer term every two years. Submit ballot to credentials committee to assure nominee eligibility. Work with Technology and/or webmaster for electronic ballot submission within approved voting poll timeframe.

I hope it is helpful to see these elected positions and nominating opportunities, and that you are inspired to be a HIM Hero and submit some nominations for any and all of these opportunities!

WVHIMA Needs A HERO! #BeAHIMHero

Christine Metheny, RHIA, CHPS, CHTS-IM
WVHIMA President 2016-2017